Prosper Independent School District is soliciting informal cooperative quotes for Career and Technical Education (CTE) lab workstations, associated equipment, and provisioning services for Prosper High School. Vendors must be registered in Ion Wave and be an awarded vendor under an approved cooperative or interlocal agreement. All equipment must meet strict specifications with no substitutions or deviations accepted. Provisioning services include imaging, BIOS configuration, asset tagging, and secure delivery. The award will be made to the vendor providing the best value, not necessarily the lowest price. Quantities are estimates, and purchases are contingent upon funding. Vendors must disclose any known delivery constraints. A detailed quote summary and cooperative contract evidence are required attachments.
The bid notice requires vendors to provide estimated delivery timelines in calendar days from receipt of purchase order, reflecting current manufacturer availability. The awarded vendor will be expected to meet the proposed delivery timeline. The response deadline for quotes is April 30, 2026, at 02:00 PM CT.
The bid notice requires vendors to provide warranty details for all products, including term, coverage, and service method. The warranty must meet or exceed manufacturer standards. For the CTE lab workstations, a minimum 3-year onsite warranty is specified.
The bid notice states that the award will be made to the vendor providing the best value to the district, in accordance with applicable procurement laws. Evaluation criteria may include pricing, delivery timeline, vendor performance, compliance with specifications, and overall value to the district. The district is not required to award to the lowest-priced vendor.
To be considered responsive, vendors must be registered in Ion Wave, be an awarded vendor under an approved cooperative or interlocal agreement, provide the cooperative name and contract number, and ensure all pricing submitted is in accordance with the referenced contract. Vendors must also certify that all products and services proposed fully comply with all specifications, with no substitutions or deviations included.
The bid notice mentions that failure to meet the proposed delivery timeline may be considered a breach of contract and may result in cancellation of the award.
The question deadline is April 23, 2026, at 02:00 PM CT.