Sealed bids are invited for fleet repair and towing services. Bids are due by June 18, 2026, 1:00 PM ET. The contract period is from July 7, 2026, to June 30, 2027, with potential annual renewals. Vendors must comply with Kentucky minimum specifications for school buses and all applicable federal motor vehicle safety standards. Facility requirements include specific height, lift capacity, collision equipment, and diagnostic software. Towing standards include specific wrecker types and response time guarantees. Invoices must be DOT-compliant. Hazardous waste disposal must comply with EPA regulations. Secure storage for vehicles is required. Repair labor rates, parts, and towing fees are to be quoted. Priority status will be given to KCSD fleet, with diagnostics starting within 24 hours of drop-off and written estimates provided within 24 hours. Repair shop location must be within a 50-mile radius of the KCSD main bus garage. Insurance requirements include workers compensation, commercial general liability, and automobile liability. Criminal history background checks are required for employees who may contact students.
Bids must be received no later than June 18, 2026, by 1:00 PM ET. Bids must be received no later than: june 18, 2026, by 1: 00 pm et12: 00 pm ct.
Payment terms are net **** days. Payment terms are net 45 60 days. this is not negotiable.
Contractor shall make available and honor all manufacturers warranties, standard and extended. Contractor shall make available and honor all manufacturers warranties standard and extended.
The board reserves the right to accept any bid, reject any or all bids, and waive any irregularities or informalities. Contracts may be awarded on an item, group, or total basis, or multiple awards may be made. The board reserves the right to accept any bid, to reject any or all bids, andor to waive any irregularities or informalities in bids received where such acceptance, rejection, or waiver is considered to be in its best interest.
The board reserves the right to reject any bid where evidence or information submitted by the bidder does not provide satisfactory proof that the bidder is qualified to carry out the details of the contract. The board also reserves the right to reject any bid where evidence or information submitted by the bidder does not provide satisfactory proof that the bidder is qualified to carry out the details of the contract.
In case of default by the contractor, the board may procure the articles and services from other sources and deduct the excess cost from any unpaid balance due to the vendor. In case of default by the contractor, the board may procure the articles and services from other sources and may deduct the amount of excess cost so paid from any unpaid balance due to the vendor
Samples may be required to assist in awarding contracts and must be furnished by the bid opening date. Failure to furnish samples may disqualify the bid. Samples may be required to assist in making decisions for awarding of contracts. The samples must be furnished by the time and date specified for the bid opening. Failure to furnish samples may disqualify the bid.
A protest or notice of other controversy regarding the solicitation must be filed prior to opening. A protest or notice of other controversy regarding an award must be filed promptly within fourteen 14 days after the award. A protest or notice of other controversy regarding the solicitation must be filed prior to opening. A protest or notice of other controversy regarding an award must be filed promptly within fourteen 14 days after the award.
Failure to comply with instructions, submit a signed bid, or provide required documentation may disqualify the bid. Failure to comply with these instructions shall disqualify your bid.
