Email Marketing Government Bids & RFPs

Proposals must be submitted by 5:00 PM CT on August 31, 2026.

All invoices to the City of Laredo have a 30-day term from receipt of supplies or completion of services. Discount terms will be computed from the date of receipt and acceptance of supplies or services.

The award will be based on best value, considering experience and background (35 points), business/advertising strategy (35 points), proposed revenue sharing model (15 points), quality of references (10 points), and familiarity with the City of Laredo and Laredo International Airport (5 points).

Firms must have at least five years of experience operating advertising programs and generating combined gross receipts of at least $400,000 for the three years immediately preceding the proposal submission.

A mandatory pre-bid meeting and site visit will be held on August 5, 2026, at 1:30 PM CT in the Airport Conference Room.

Protests relating to the bid solicitation process must be submitted in writing within five business days of receiving a timely protest.

Proposals may be rejected if the vendor misstates or conceals any material fact, the proposal does not conform to requirements, the vendor is in arrears on contracts or taxes, or if proposals are conditional. Violating the no-contact provision with city officials may also lead to disqualification.

Quotes must be submitted by Monday, July 27, 2026, 11 AM Central Time. The government will not accept late quotes.

The terms are Net 30 days. The terms are net 30 days.

Award will be based on the best value to the government considering price, delivery, quality, and past performance. Award will be based on the best value to the government considering price, delivery, quality, and past performance.

Cybersecurity Maturity Model Certification (CMMC) Level 1 is required and must be completed prior to award. cybersecurity maturity model certification cmmc required is level 1 this must be completed prior to award.

Late, partial, or incomplete quotes will not be accepted. The government will not accept late quotes. The government will not accept quotes that are partial or incomplete.

The response deadline for proposals is August 24, 2026, at 05:00 PM CT.

Invoices to the City of Laredo have a 30-day term from receipt of supplies or completion of services. Discount terms are computed from the date of receipt and acceptance of supplies or services.

The contract will be awarded based on evaluated criteria, selecting bidders who provide the best value to the City of Laredo, considering proposed price and other factors.

Selected firms must have a minimum of five years of experience in tourism marketing and demonstrate expertise in tourism advertising and marketing, with an understanding of the tourism market and challenges specific to Laredo, Texas.

The contract may be terminated with 30 days' prior written notice, with or without cause. Failure to comply with certain conditions may result in contract cancellation.

For solicitations over $50,000, bidders have ten calendar days prior to the City Council's formal consideration of the contract to submit a written protest.

Violation of the no-contact provision with city officials during the solicitation period may lead to disqualification of the offer.

Westchester County remits vendor payments via an electronic funds transfer (EFT) program known as VendorDirect. Any successful bidder that will not accept payment in that method will be considered nonresponsive to our solicitation and their bid may be rejected.

All items delivered must be guaranteed against faulty materials and workmanship. Deliveries of incorrect or faulty items will be rejected and returned to sender at vendors expense.

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidders name from bidders list. Any additional costs incurred by the county may be charged to original vendor.

Failure to accept payment via EFT may result in disqualification. Any successful bidder that will not accept payment in that method will be considered nonresponsive to our solicitation and their bid may be rejected.