The City of Tybee Island, Georgia is seeking proposals for audio visual upgrades in the courtroom and council chambers. The project involves designing, furnishing, installing, programming, testing, and supporting a modern, integrated AV solution. Key components include audio systems with DSP, video systems with PTZ cameras, recording systems, live streaming/PEG channel integration, and a user-friendly control system. A pre-proposal meeting is scheduled for August 12, 2026. Proposals are due by September 11, 2026. The award will be based on best value, considering price and other factors. Proposers must comply with all submission requirements, including affidavits and insurance. Objections must be submitted in writing at least seven days prior to the proposal due date.
Proposals are due by September 11, 2026, at 11:00 AM local time.
The City will make payments within thirty (30) days from the date of receipt of the contractor's acceptable statement. The City retains 5% of the gross value of the completed work.
The respondent will unconditionally guarantee materials and workmanship for one (1) year from completion of the project or delivery of goods.
The contract will be awarded to the responsible proposer deemed able to provide the best value for the City, taking into account price among other factors.
Proposals will only be considered from firms normally engaged in performing the type of work specified, with previous experience in similar projects, adequate personnel, and experience.
Liquidated damages for delay in completion are set at **** per day.
A pre-proposal meeting will be held on August 12, 2026, at 11:00 AM in the courtroom/council chambers. Interested respondents are encouraged to attend.
Any written objection to this RFP must be presented at least seven (7) days prior to the proposal due date.
Failure to complete and sign required documents, not meeting standards, or not submitting required affidavits may be cause for disqualification.
