This is a Request for Quotation (RFQ) for Nonemergency Medical Transportation (NEMT) services for the William S. Middleton VA Hospital in Madison, WI, and its affiliated clinics. The contract will be an Indefinite Quantity Contract (IQC) with a five-year ordering period, consisting of five one-year priced periods. This acquisition is a 100% small business set-aside. Key requirements include providing wheelchair van and sedan transportation services 24/7, meeting stringent vehicle and driver qualifications, and adhering to detailed performance work statement (PWS) requirements. A mandatory site visit is scheduled for May 21st. Questions regarding the solicitation must be submitted via email by May 27th. Quotes are due by June 8th, 2026. The government intends to award a firm-fixed-price contract. Electronic invoicing through Vetride is required. Contractors must comply with all VA facility policies, including security and privacy controls, and seasonal influenza vaccination or masking requirements. The minimum guarantee is $250,****, and the maximum contract ceiling is $9,000,****.
The solicitation closes and quotes are due on June 8th, 2026. The five-year ordering period for the contract is from July 1, 2026, through June 30, 2031.
The bid notice states that payments will be made in accordance with FAR **** Payment by Electronic Funds Transfer System for Award Management and **** Electronic Submission of Payment Requests. Payments shall be made in arrears upon receipt of a properly prepared invoice, submitted electronically through the Vetride system.
The government will award a contract to the responsible offeror whose quote represents the best value to the government, considering company experience, past performance, management plan, quality control plan, and price, all of equal importance.
Quoters must demonstrate a minimum of three years of experience providing nonemergency medical transportation services to medical patients. They must also submit a management plan, a quality control plan, and pricing information. Drivers must meet specific age, experience, and driving record requirements, and undergo background checks and drug testing.
The bid notice mentions that failure to comply with vehicle standards may be cause for disallowance of compensation for services rendered in the violating vehicle. It also states that any abuse of patients shall be grounds for default action or termination of the contract.
A site visit is strongly encouraged and is scheduled for Thursday, May 21st, at 10 am local time. Interested parties should meet at Building 1, Room Number ****.
The maximum contract ceiling is $9,000,**** for the five-year ordering period, with a minimum guarantee of $250,****.
