Exhaust Cleaning Government Bids & RFPs

The contractor shall provide exhaust hood and duct cleaning services at Joint Base San Antonio (JBSA) locations including Fort Sam Houston, Camp Bullis, Randolph, Lackland, and Chapman Training Annex. Services must comply with National Fire Protection Association (NFPA) Code 96. The contractor is responsible for scheduling cleaning, providing service tickets, and responding to emergency on-call services. Cleanup of contractor-generated waste is required. All contractor personnel must be properly trained, qualified, and certified. A quality control plan must be submitted with the proposal. The government will perform quality assurance inspections. The contractor must comply with all federal, state, and local laws, including those related to hazardous materials and environmental protection. Security requirements for contractor personnel and vehicles, including obtaining identification media and passes, must be followed. Failure to comply with requirements may result in withholding final payment.

This is a Request for Quotations (RFQ) from the U. S. Embassy in Conakry, Guinea, for cleaning and degreasing of cafeteria kitchen exhaust hoods, filters, fan blades, motors, and all ducting from the kitchen to the exterior exhaust point. The services are to be performed on an annual basis. The contract will be a firm-fixed-price type for routine maintenance services, with a one-year base period and four one-year optional periods. Key requirements include: - Services must be performed by properly trained, qualified, and certified personnel. - An experienced senior technician must be on-site during work. - The contractor is responsible for all injury or damage resulting from their fault or negligence. - Any defects or failures in service must be remedied within a reasonable time after notification. - The performance standard is no more than one customer complaint per service visit. - Work must be performed Monday through Thursday from 15:00 to 18:00, and Friday from 13:30 to 18:00, excluding U. S. and Guinea holidays. - Services must be scheduled at least two weeks in advance and will be conducted between April 1 and May 30. - The contractor must protect all electrical and kitchen equipment, worktops, and surrounding areas with plastic or canvas sheets before starting work. - Thorough cleanup after completion is required, with no residual grease remaining. - The U. S. Embassy has a tax exemption certificate, so VAT is not applicable. Required documents for submission include: ****, Section I (Pricing), Section 5 (Representations and Certifications), and additional information as required in Section 3. Offerors must be registered in the SAM system. Proof of SAM registration is required. A pre-quotation conference will be held on Wednesday, April 1, 2026, at 10 am local time at the U. S. Embassy Guineaconakry. Prospective offerors should contact ***@***. *. * by Friday, March 27, 2026, for additional information or to arrange entry to the building. Quotations are due by Friday, April 7, 2026, and must be submitted electronically to ***@***. *. * proposals will not be accepted. Proposals must be in English and submitted in MS Word, MS Excel, or Adobe Acrobat PDF format, with a file size not exceeding 30MB. The U. S. government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price, based on initial quotations without holding discussions, though discussions may be held if needed. The contract will be for a one-year period, with four one-year optional periods of performance. The delivery location is the U. S. Embassy Conakry, located at Transversale no. 2, Ratoma, Conakry, BP 603. The contact for delivery and scheduling is Kevin Shorten at tel: **** or email: ***@***. *. * will be made within 30 days after satisfactory completion of each servicing, upon confirmation by the Contracting Officer's Representative (COR). The contractor must provide an experienced senior technician on site when work is being done. The contractor is responsible for all injury or damage resulting from their fault or negligence and must report all incidents to the contracting officer. Insurance requirements are detailed in FAR 52. 228-5. The contractor shall comply with all applicable laws, codes, ordinances, and regulations of the host country. No drilling, cutting, or hacking to existing structure is permitted without approval. The contractor shall remove all debris and surplus materials immediately upon completion of work. The government will provide water and electricity at existing outlets, free of charge. The contractor warrants that all work performed conforms to contract requirements and is free from defective materials or workmanship. Security clearance may be required for contractor personnel. Employee information must be submitted to kevin shorten at ***@***. *. * or yakubu issah at ***@***. *. * at least 5 business days before commencement of work.