This is a sealed bid invitation from the City of Worcester, Massachusetts, for the supply and delivery of propane to various city facilities for a period of one year, with options for renewal for a second and third year. Bids must be submitted in a sealed envelope by April 22, 2026, at 10:00 AM local time, to the Purchasing Division, Room 201, City Hall. All bids will be publicly opened and read at that time. The bid requires a performance bond and a payment bond. Questions regarding the bid should be directed to Jerry Kucera via email at ***@***. *. * requests for changes or interpretations of specifications must be submitted in writing or via email at least five days before the bid opening date. The contract will be awarded to the lowest responsible and responsive bidder based on the total price for all locations. The contractor must provide certificates of insurance for commercial general liability, automobile liability, and workers' compensation. A warranty of one year for all equipment, materials, and workmanship is required. Prompt pay discounts of 30 days will be considered. Deliveries are to be made within as required by the City of Worcester from the date of notification. Samples of the product may be taken for analysis, and products not meeting requirements may be rejected. Bidders must also provide information regarding their business structure and surety company. A certification of good faith and absence of collusion is required.
The bid notice states that delivery and/or completion will be made within twelve 12 days from the date of notification, should the successful bidder fail to make delivery or complete the contract within the time specified. The notice also mentions that delivery and/or completion is to be made within as required by the City of Worcester days from the date of notification by the City.
The bid notice states that prompt pay discounts of 30 days will be considered when determining the low bid, and the net payment terms are 45 days.
The bid notice states that the bidder to whom a contract is awarded guarantees to the City of Worcester all equipment, materials and or workmanship for a period of one 1 year after final inspection and acceptance and shall replace promptly any defective equipment, materials and or workmanship required without additional cost to the city.
The bid notice states that awards will be made to the bidder quoting the lowest net price in accordance with the specifications and that the procurement officer shall award the contract to the lowest responsible and responsive bidder.
The bid notice states that the procurement officer shall award the contract to the lowest responsible and responsive bidder. The term responsible bidder means a person who has the capability to perform fully the contract requirements, and the integrity and reliability which assures good faith performance.
The bid notice states that if any bid is withdrawn after the time and date specified, the bidder shall forfeit the deposit on the bid as liquidated damages. It also states that should the successful bidder fail to make delivery or complete the contract within the time specified, the city reserves the right to make the purchase on such orders at the open market and charge any excess over the contract price to the account of the successful bidder, who shall pay the same.
The bid notice states that samples of the product to be delivered may be taken by a representative of the city, either prior to delivery or while it is being delivered, or will be taken from the storage facilities. The bidder agrees to furnish the necessary manual labor, without additional cost, required to assemble the physical samples.
The bid notice states that any prospective bidder requesting a change in or interpretation of existing specifications or terms and conditions must do so within five 5 days, Saturdays, Sundays, and holidays excluded, before the scheduled bid opening date.
