Oil Well Government Bids & RFPs

Bids must be submitted and delivered to the Purchasing Department by 1:30 PM local time on Thursday, June 4, 2026.

Payment shall be made after all work has been completed and subsequently inspected and approved by the commissioner of public works or his designee. All claims and invoices must be accompanied by appropriate receipts and/or weigh slips, signed and dated by an authorized member of the Steuben County staff.

For the purposes of this bid and subsequent awards, it is intended that awards be made to the lowest total extended line-item price bid. Awards shall only be made to bids submitted by qualified, responsive, and responsible bidders who sufficiently meet the terms, conditions, and specifications stated herein. However, Steuben County reserves the right to determine awards/awardees in accordance with the best interest of Steuben County.

Each bidder is required to include general history (name, address, telephone number, contact person, hours of operation, relevant information), references (owners or managers of sites where bidder has successfully completed similar projects), and a list of major equipment that will be utilized to successfully complete this project with its bid submittal.

The awardee shall pay the county three hundred dollars (****) for each and every calendar day that expires beyond the time period stated herein as liquidated damages for delay.

Failure to detail all deviations from specifications will comprise sufficient grounds for rejection of the entire bid. Bids submitted without complying with the Iranian energy sector divestment certification requirements may not be considered for award, unless specific exemptions are met.

The proposal submission deadline is June 16th, 2026, at 2:00 PM local time. The project is expected to be completed within six months from the date of contract award.

The bid notice does not explicitly state payment terms. However, it mentions that invoices shall be sent to New Mexico Tech, Accounts Payable, covering services and/or expenses incurred during the previous month.

The bid notice states that all equipment, materials, supplies, and workmanship furnished or installed are to be free of defects, and the proposer shall replace any defective items within one year after the date of acceptance, unless otherwise agreed in writing. The proposer also warrants that materials, supplies, or services furnished will be exactly as specified, free from defects, and in compliance with any drawings, specifications, or samples furnished.

Offers will be evaluated based on their ability to satisfy the requirements stated in the RFP at the best obtainable price. The award will be made to the proposer who receives the highest total score based on criteria including experience and past performance, approach to providing deliverables, technical capability and understanding of scope, and cost. Preferences may be given to New Mexico resident businesses and veteran resident businesses.

Proposers should have extensive experience in website development, data management platforms, database implementation, data visualization, system integration, reporting tools, hosting, maintenance, and support services. They must furnish three examples of previous projects similar to the requirements and provide reference information. Resumes will be evaluated for adequacy of the individual firm or subcontract being offered, considering applicable experience, education, and qualifications.

The bid notice mentions that sections **** NMSA impose civil and criminal penalties for violation of the provisions of the Procurement Code. New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities, or kickbacks. False statements in certifications may result in fines or imprisonment.

The bid notice mentions a mandatory pre-proposal conference and site visit in the schedule, but no further details or specific instructions regarding it are provided in the text.

The bid notice does not mention any requirement for sample submission.

The bid notice does not explicitly state a deadline for challenging the bid or award.

Offers received later than the due date and time will not be considered. Offers submitted by fax or email will not be considered. Unsigned offers will be considered nonresponsive. Failure to include all information requested or failure to follow the required format may render the offer nonresponsive and lead to elimination from consideration. If an impasse occurs regarding proposed changes to terms and conditions, the offer shall be disqualified.

The maximum budget for this project is $100,000.