Copier Supplies Government Bids & RFPs

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. delivery time may be a factor in determining the winning bidder.

County terms of payment are 2 10 net 30. County terms of payment are 2 10 net 30.

The awarded vendor shall provide maintenance, repair services, and toner delivery for an existing Sharp **** color MFP laser printer/copier/scanner. The service agreement shall include all parts and labor required to keep the equipment in working condition.

An award will be made to the bidder that offers the most competitive pricing while adhering to the guidelines of this bid request. An award will be made to the bidder that offers the most competitive pricing while adhering to the guidelines of this bid request.

Bidders must be qualified to service the equipment specified in this bid request. Bidders must be qualified to service the equipment specified in this bid request.

Failure to deliver items or equipment that do not meet county specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Failure to deliver items or equipment that do not meet county specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible.

Vendors protesting or disputing bid specifications must do so in writing prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening. Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered.

Failure to complete this bid in its entirety may result in disqualification. failure to complete this bid in its entirety may result in disqualification.

The multifunction production copier shall be delivered no later than the first week of September 2026.

Payment shall be made for items accepted by the government that have been delivered to the delivery destinations set forth in this contract. The government will make payment in accordance with the prompt payment act 31 **** and prompt payment regulations at 5 CFR part ****.

The multifunction copier shall have a minimum of one 1 year warranty on spare parts and labor.

Award will be made to the lowest priced, acceptable, responsible quoter. Evaluation factors will include the copier's price, installation costs, maintenance costs, and labor to determine the best option to benefit the government.

Offerors must operate an established business with a physical permanent address and telephone listing in France, provide proof of SAM registration, and demonstrate the ability to provide necessary personnel, equipment, and financial resources.

If the contractor fails to deliver the supplies or perform the services within the time specified in this contract, the contractor shall, in place of actual damages, pay to the government liquidated damages of $200 per calendar day of delay.

A visit at the offeror's showroom may be required to test the proposed machine and verify its compatibility with the solicitation's specifications.

Failure to be registered in the SAM system for award management database prior to submittal of their offer/proposal may deem the offeror's proposal to be considered non-responsible and no further consideration will be given.

Quotes are due by July 8, 2026, at 5:00 PM. Quotes must be received no later than july 8 th at 5:00 pm.

Quotes will be evaluated based on cost and overall value, equipment quality and functionality, service and support capabilities, vendor experience and qualifications, and references. Quotes will be evaluated based on the following factors: cost and overall value equipment quality and functionality service and support capabilities vendor experience and qualifications references

Vendors must demonstrate experience providing managed print services for public agencies or similarly sized organizations and possess sufficient financial capacity. Vendors shall demonstrate experience providing managed print services for public agencies or similarly sized organizations.