Hitchcock ISD seeks a provider for districtwide multifunction copier equipment, leasing, maintenance, and managed print services. The solution must support instructional and administrative needs across multiple facilities. Proposers must provide pricing for 36, 48, and 60-month lease options. The award will be based on the best value framework, not lowest price. Full implementation is targeted for January 1, 2027. The proposal deadline is October 2, 2026.
The contract commencement is anticipated for January 1, 2027, with equipment delivery and installation transitioning through November/December 2026. contract commencement january 1, 2027
The proposer shall identify the manufacturer warranty and anticipated manufacturer support product lifecycle. manufacturer warranty & anticipated manufacturer support product lifecycle
The award will be based on the proposal determined to provide the best value to the district, considering total cost of ownership, equipment suitability, service, and risk. lowest price alone will not determine the award.
Proposers must have at least three years of documented experience providing similar services to Texas public school districts. have at least three 3 years of documented experience providing multifunction copier equipment, leasing, maintenance, managed print services, or comparable services to texas public school districts
The deadline for questions is September 23, 2026, at 2:00 pm CT. deadline for questions september 23, 2026, 2: 00 pm ct
Failure to comply with criminal history requirements may result in denial of access or termination of the contract. Failure to comply with these requirements may constitute a material breach of contract and may result in denial of access to district facilities, removal of personnel, suspension of work, or termination of the contract.
The district will evaluate the overall financial value, including 36, 48, and 60-month lease pricing, cost per impression, and all associated fees. The district will evaluate the overall financial value of the proposal, including: 36, 48, and 60month lease pricing