This is an Invitation for Bid (IFB) from the City of Tulsa Finance Department for a four-wheel drive utility vehicle for the Public Works Department. The contract will be for one year, with potential for additional one-year terms. Bidders must agree to the City's standard purchase agreement terms and conditions. All bids must meet or exceed the specified requirements, and any equivalent bids must include descriptive manufacturer's literature. Delivery is F. O. B. Tulsa, Oklahoma, with all charges prepaid by the seller. The seller is responsible for unloading. A mandatory pre-bid conference is scheduled virtually on May 19, 2026, at 10:00 AM CT. Questions must be submitted via email to the assigned buyer by May 26, 2026. Bids are due on June 3, 2026, and will be opened the following day. Bids must be sealed and submitted to the City Clerk's office. No faxed or emailed bids will be accepted. The award will generally go to the lowest responsible bidder that best meets the City's needs at the lowest cost, considering price, specifications, bidder history, delivery time, and maintenance requirements. Bidders must acknowledge receipt of any addenda. Insurance requirements include general liability and automobile liability. The seller must provide proof of coverage within 10 days of bid acceptance.
The bid notice states that bids must be received no later than 5:00 PM CT on the bid submission date, which is June 3, 2026. The notice also mentions that bids must state the number of days required for delivery under normal conditions.
The bid notice states that payment will be made net 30 days after receipt of a properly submitted invoice or the city's acceptance of the supplies or services, whichever is later.
The bid notice states that the seller shall ensure that each vehicle and related parts are warranted by the manufacturer to be of good material and workmanship and that the manufacturer will promptly replace any part or parts which by reason of defective materials or workmanship shall fail under normal use, for a minimum of one year from the date of delivery, unless otherwise stated.
The bid notice states that generally speaking, the bid award will go to the lowest secure bidder: the supply or service that can best meet the city's needs at the lowest cost. In addition to price and specifications, the buyer and departmental staff may also evaluate bidder history and experience, delivery time, maintenance requirements, and performance data, among other factors.
The bid notice states that to do business with the city, you must agree to the terms and conditions of the city's standard purchase agreement, indicated by your authorized agent's signature on the purchase agreement. It also details requirements for authorized agents to sign various bid documents.
The bid notice mentions a mandatory pre-bid conference, but does not explicitly mention a site visit.
The bid notice states that bidders not recommended for award may submit an appeal via email to the assigned buyer before the SSA committee meeting.
The bid notice states that communication with other city staff could result in disqualification, and that failure to complete the specifications table as directed will disqualify the bid.
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