This is an Invitation for Bids for overhead rollup door and fire shutter preventative maintenance services for York County Government buildings. The contract will be for three years with two one-year renewal options. Bidders must be qualified and have at least five years of experience. Services include biannual maintenance for 73 doors and 57 operators, and annual maintenance for 12 fire shutters. All inspections must comply with the International Fire Code. A voluntary pre-bid site visit is scheduled for May 1, 2026. Electronic submittals are required via the GetALL online portal by May 14, 2026, at 11:00 AM. Late submittals will not be accepted. Questions must be submitted through the GetALL portal by May 7, 2026. The award will be made to the most responsible bidder based on price, product evaluation, and prior history of service and capability. Any disputes must be protested in writing to the procurement director within seven days of the issuance of the solicitation or notification of award.
The bid submission deadline is May 14, 2026, at 11:00 AM. Late submittals will not be accepted, as stated in the bid notice: Late submittals will not be accepted.
The bidder warrants the capability of maintaining the equipment covered by the agreement to its original design capabilities, as mentioned in the bid notice: The bidder warrants that capability of maintaining this equipment covered by this agreement to its original design capabilities based on the equipment condition as surveyed and all the technical information available at the time of award of this agreement.
The bid will be awarded to the most responsible bidder who meets the requirements and evaluation criteria, and is either the lowest bid price or lowest evaluated bid price, as stated in the bid notice: Bid will be awarded to the most responsible bidder who meets the requirements and evaluation criteria set forth in the invitation for bids and are either the lowest bid price or lowest evaluated bid price.
The successful bidder shall have a minimum of five years of demonstrated experience in the commercial overhead rollup door and fire shutter maintenance business, as per the bid notice: The successful bidder shall have a minimum of five years of demonstrated experience in the commercial overhead rollup door and fire shutter maintenance business as a proprietor, partnership, or corporation.
A voluntary pre-bid site visit is scheduled for May 1, 2026, at 9:00 AM, beginning at the Fire Training Center, as indicated in the bid notice: Voluntary prebid site visit: May 1, 2026 at 9:00 a. m. beginning at fire training center.
Any prospective bidder aggrieved in connection with the solicitation shall protest to the procurement director within seven days of the issuance of the invitation for bids, as stated in the bid notice: Any prospective bidder, offeror, bidder or subcontractor aggrieved in connection with the solicitation of a contract shall protest to the procurement director within seven days, but not thereafter, of the date of issuance of the invitation for bids. . .
