Hotel Conference Government Bids & RFPs

Responses must be received by TWC no later than June 11, 2026, at 10:00 a. m. CT. Responses received after the deadline specified in section 3. 2 schedule of events will be rejected and will not be evaluated or considered for contract award.

The contract will be awarded to the respondent offering the best value to the state, based on evaluation criteria including cost, past performance, qualifications, experience, and technical approach. TWC shall not be obligated to select the lowest priced response but shall make an award to the respondent that provides the best value to the state of Texas.

Respondents must have been in business for a minimum of two years, or principals must have relevant executive management experience. They must also be financially solvent and adequately capitalized, and have an acceptable score on the VTS. A respondent must have recently been in business for a minimum of two 2 years, or the principals owners must have had ownership executive management experience within the last five 5 years in a previous company that provided conference services

Liquidated damages may be assessed for failure to perform services or complete obligations in a timely manner, equivalent to two percent of the total cost for services. in the event successful respondent fails to perform services or complete the obligations under the contract in a timely manner, twc may require successful respondent to pay, as liquidated damages and not as a penalty, an amount equivalent to two percent 2 of the total cost for services.

Failure to comply with prohibited communication, submit required forms, meet minimum qualifications, or provide timely responses can lead to disqualification. Failure to comply with these restrictions may result in disqualification of respondents response.

The response must be submitted in the supplier portal no later than the date and time called for in the finish time in the event details. The lodging dates are August 24, 25, and 26, 2026.

Contact regarding this solicitation with any state personnel other than the buyer listed above may result in rejection of the response.

Hotel rooms and other services are required between March 23 and April 10, 2026.

The proposed contractor has unique qualifications including a safe hotel location, ability to secure the building and travel routes, adequate size and number of rooms, sufficient conference facilities, and capacity for necessary communications equipment and lines.

Security and logistical teams make determinations during the site survey as to which hotels are most suitable.

The estimated performance period is between March 23 and April 13, 2026.

The maximum amount of the modification is USD 1,000,****.