Hotel Conference Government Bids & RFPs

The period of performance for this requirement is from September 10, 2026, to September 13, 2026.

The bid notice states that payment terms are contract invoice net 30 if applicable.

The government intends to award a contract to a qualified vendor deemed responsive in accordance with the Federal Acquisition Regulation (FAR) Part 12, whose quote conforms to all of the RFQ's requirements and is judged to represent the best value to the government.

Contractors must be actively registered with SAM at www. ***. *. * and at Wide Area Work Flow (WAWF) at www. ***. *. * must also provide CAGE code and SAM UEI in their quote.

The government reserves the right to cancel this requirement, in whole or in part, without penalty or cancellation fees, provided written notice is given to the contractor no later than sixty (60) calendar days prior to the start of the event. Upon cancellation, no cancellation fees, attrition charges, or liquidated damages shall apply.

The bid notice includes FAR ****, Site Visit, indicating that a site visit may be a consideration.

The period of performance for this requirement is from September 10, 2026, to September 13, 2026.

The bid notice states that payment terms are contract invoice net 30 if applicable.

The government intends to award a contract to a qualified vendor deemed responsive in accordance with the Federal Acquisition Regulation (FAR) Part 12, whose quote conforms to all of the RFQ's requirements and is judged to represent the best value to the government.

Contractors must be actively registered with SAM at www. ***. *. * and at Wide Area Work Flow (WAWF) at www. ***. *. * must also provide CAGE code and SAM UEI in their quote.

The government reserves the right to cancel this requirement, in whole or in part, without penalty or cancellation fees, provided written notice is given to the contractor no later than sixty (60) calendar days prior to the start of the event. Upon cancellation, no cancellation fees, attrition charges, or liquidated damages shall apply.

The bid notice includes FAR ****, Site Visit, indicating that a site visit may be a consideration.

The bid notice states that the events are scheduled for May 8-10, 2026 and August ****, 2026 in Round Rock, Texas.

The bid notice states that the facility is required to be no more than a two hour drive from JBSA, Texas. Additionally, the resort must feature a range of onsite amenities and activities, including but not limited to rock climbing, a water park, bowling, conference facilities, and various dining options.

The bid notice does not specify a delivery deadline for the conference space itself, but it does state that written responses from interested sources must be received by 5:00 PM EST, April 15, 2026. The conference is scheduled for October 22 through October 24.

The bid notice states that the government will consider written responses from all responsible sources received by the deadline to establish capability to fulfill the requirement. A determination by the government not to compete this proposed requirement is solely within the discretion of the government.

The bid notice requires that written responses must include sufficient information to establish capability to fulfill the requirement.

The bid notice does not explicitly state a deadline for challenging the sole source determination, but it does request written responses from interested sources by 5:00 PM EST, April 15, 2026.