Hotel Conference Government Bids & RFPs

The latest date and time a proposal may be submitted is April 10, 2026, no later than 11:59 pm Pacific Time, via email to conferencerfps@jud. ca. gov.

The Judicial Council of California will use the U. S. Bank National Association Travel Payment Services Card (TPSC) for payment, which will serve as a guarantee of the program and eliminate the need for a credit application or purchase order.

Award, if made, will be to the highest scored proposal, evaluated on a 100-point scale with criteria including cost (40%), acceptance of terms and conditions (10%), location (10%), property (30%), and other program needs like internet and concessions (10%).

Proposers must submit required attachments including Attachment 2 (Judicial Council of California Standard Terms and Conditions, if exceptions exist), Attachment 3 (Proposer's Acceptance of Terms and Conditions), Attachment 4 (Darfur Contracting Act Certification), Attachment 5 (General Certifications Form), and Attachment 6 (Submission Form for Technical and Cost Proposal). If the proposer is a corporation, proof of good standing and qualification to conduct business in California, along with applicable business licenses, must be submitted.

Site visits or interviews may be arranged for a shortlist of venues during the week of April 20, 2026, but the Judicial Council of California will not reimburse proposers for any costs incurred pertaining to an interview, including travel expenses.

The deadline for the Judicial Council of California to receive a solicitation specifications protest is the due date and time for submittal of proposals, which is April 10, 2026, at 11:59 pm Pacific Time.

The anticipated period of performance for the event venue rental is from May 11 to May 14, 2026, subject to the needs of the U. S. Government.

The government may award a contract based on initial offers without discussions.

All contractors are to be registered in the SAM system for award management database https:www. sam. gov prior to submitting a quotation pursuant to FAR provision ****.

The anticipated period of performance for the event venue rental is from May 11 to May 14, 2026, subject to the needs of the U. S. Government.

The government may award a contract based on initial offers without discussions.

All contractors are to be registered in the SAM system for award management database https:www. sam. gov prior to submitting a quotation pursuant to FAR provision ****.

The bid due date is Wednesday, March 25, 2026, by 5:00 PM. Any bids received after the designated date and time will be ineligible for award.

The bid notice states that all sums due to any suppliers utilized by successful bidders must be paid or will be paid within ten (10) days of receipt of any money received from the Cherokee Nation under any purchase order. The hotel will also be asked if they accept purchase orders as a form of payment for the master bill.

The bid notice states that the lowest most responsive, responsible bid will be the determining factor in awarding this bid, taking Indian preference into account. The purchase order will be awarded to the bidder whose bid is determined to be the lowest most responsive reasonable offer taking Indian preference into consideration and in the best interest of the Nation to accept.

The Nation may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Nation all such information and data for this purpose as the Nation may request. Conditional bids will not be accepted.

The final room count will be confirmed by the government no later than Friday, 5 June 2026.

The bid notice states All rooms and applicable taxes will be paid via a single government contract. The hotel must be able to accept payment via government purchase order and electronic funds transfer EFT. Guests will not be required to provide personal credit cards at check-in for any purpose.

The bid notice states The government will use the information received to determine its acquisition strategy. The applicable North American Industry Classification System (NAICS) code for this requirement is **** Hotels except Casino Hotels and Motels. The small business size standard is 40 million in average annual receipts.

The bid notice states Any charges for damages to hotel property must be handled via a separate, itemized bill submitted directly to USTRANSCOM for settlement.