Maintenance Tools Government Bids & RFPs

The bid notice states that electronic responses must be submitted no later than 5:00 p. m. Central Time on ****.

The bid notice mentions a discount for prompt payment of 10 days, 20 days, or 30 days. DPS recommends electronic funds transfer (EFT) for payments.

The bid notice states that the contractor must provide all labor, warranties, rental equipment, materials, equipment, tools, and transportation required to perform these services.

The bid notice states that DPS will evaluate responses in accordance with the best value standard, with criteria including technical requirements (30 points), vendor performance (40 points), and cost (30 points).

Respondents must submit proposed pricing on the mandatory pricing schedule that includes all costs, fees, licenses, and all expenses for contractors delivery and performance of the commodities or services requested. Respondents must also provide evidence of its financial resources and its ability to provide the commodities or perform the services.

The bid notice mentions that DPS may pursue and enforce any available remedies against a vendor for making false statements, including disqualifying the vendor's response, immediately canceling any contract awarded, or recommending state of Texas debarment. Liquidated damages may be assessed in the event of a breach of system security.

The bid notice states that if DPS requires a site visit, DPS will notify selected respondents of the time and location. Failure to participate in the requested site visit may eliminate a respondent from further consideration.

The bid notice indicates that the last day to submit written questions is ****.

The sealed proposals and electronic submittals shall be received until May 14, 2026, prior to 3:00 PM. Please allow time to upload required documentation; 24 hours in advance is recommended.

The contractor shall receive compensation for services provided on a monthly basis. Upon the end of each month, during the contract period, the contractor shall submit an invoice to the business development director.

Selection shall be based on the responsible offerors whose proposal is determined to be the most advantageous to the City of Lubbock considering the relative importance of evaluation factors included in this RFP.

Qualifications will be evaluated based on experience, with a minimum of three most recent projects and provided references required. The proposal should describe the offeror's specific expertise in areas pertinent to the project, including a listing and brief description of similar projects completed.

The contract may be terminated due to breach of contract if the contractor fails to remove waste materials within 48 hours after written notification. Any penalties, fines, or citations for watering ordinance violations shall be paid by the contractor.

A pre-proposal meeting will be held on May 5th at 11:00 AM via teleconference. While the meeting is not mandatory, it is the proposer's responsibility to attend.

All protests regarding the RFP process must be submitted in writing to the City Director of Purchasing and Contract Management within 5 working days after the protesting party knows of the occurrence of the action which is protested.

The bid notice states that the contractor shall provide individual finding lists within 14 days after site survey and individual draft survey reports within 45 days after site survey. The contractor shall provide the final survey report to the government representative within 30 days after the draft review by USAG Japan.

The contractor shall provide the government with their commercial warranty. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected areas at no additional cost to the U. S. government.

The primary contractor shall have a minimum of three experiences of contracts to conduct any surveys assessments or recurring monitoring programs related to a drinking water system at the United States U. S. military components within three years from their completion. The field survey inspector shall be a professional engineer PE licensed in U. S. and familiar with drinking water management requirements, or certified approved as a sanitary surveyor by state government. The field inspector has a minimum of five successful experiences of sanitary surveys at U. S. military installations and local municipalities in the U. S.

The contracting officer shall follow FAR ****, Terms and Conditions—Commercial Items, for the contractor's failure to perform satisfactory services or failure to correct nonconforming services.

The contractor shall have preliminary study prior to field survey. The field survey shall evaluate and document ten areas. The contractor shall have opportunity to outbrief of site survey.

The quotation due date is Friday, May 8, 2026, at 1:00 PM EDT.

Firm-fixed-priced work orders will be paid in accordance with the Prompt Payment Act.

Award will be based on the lowest priced technically acceptable (LPTA) quote.

The contractor shall have a fully trained staff on the first day of contract performance and be prepared to maintain a fully trained staff throughout the life of the contract. All personnel shall be fluent in reading and speaking the English language.

The contractor shall be responsible for all fines, fees, citations, etc. , due to negligence that results in environmental or safety related issues.