Maintenance Tools Government Bids & RFPs

Bids are solicited from qualified vendors.

The performance period will be two hundred forty (240) calendar days from the date of notice to proceed to complete the project.

After acceptance by the city, payments shall be made to the contractor within thirty (30) calendar days of receipt of invoice.

The contractor shall guarantee all work performed under the contract against any defects in workmanship and shall satisfactorily correct at no cost to the city any such defect that becomes apparent within a period of thirty (30) days after completion of work. The warranty period shall commence upon date of acceptance by the city. The warranty period for any materials furnished shall be for the manufacturer's standard warranty period.

For service and supply-related requirements, the award shall be made to the responsible bidder meeting the specifications and having the lowest possible cost consistent with the quality and service needed for effective use. Other criteria include superior quality and specification adherence, adequate maintenance and service, delivery and/or completion time, guarantees and warranties, company's reputation and financial status, past experience and cost with similar or like equipment or service, anticipated future cost and experience, and performance of proponents equipment by other agencies, plants, and firms.

All contractors are to be licensed as a general contractor in South Carolina and must have proper licenses that cover all aspects of the work to be performed under the statutes governing their respective trades. A copy of the general contractor license will be required of the successful bidder prior to the start of any work on this project.

If the bidder fails to deliver the supplies or perform the services within the time specified in the contract, the bidder shall, in place of actual damages, pay to the city of Myrtle Beach liquidated damages of **** per calendar day of delay.

A mandatory pre-bid meeting will be held. On-time attendance is required for bid consideration. No late attendees will be admitted. No electronic attendance options are available. Failure to attend required site visits will be cause for bid rejection.

When samples are required with a bid, they must be submitted with the bid unless approved by the procurement manager or procurement manager's authorized representative.

Clarifications requested by bidders must be in writing not less than three (3) days before the date and time set for receipt of bids.

Any of the following factors may be considered just cause to disqualify a bid without further consideration: evidence of either direct or indirect collusion among bidders, attempts to improperly influence any member of the evaluation team, evidence of bidder's inability to successfully complete required responsibilities and obligations, existence of any lawsuit, unresolved contractual claim, or dispute between the bidder and the city, and/or default under any previous agreement with the city that resulted in the termination of the agreement.

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

County terms of payment are 2 10 net 30. Bidder may offer alternate terms here: discount and alternate terms will not be used in award determination.

Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright. In the event that such a rightful claim is made the bidder shall either secure permission for the county to rightfully use the goods, replace the goods with equivalent goods free and clear from all rightful claims for infringement of patents, trademarks or copyright, or refund to the county the full purchase price of the goods.

Delivery time may be a factor in determining the winning bidder.

The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.

Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the order contract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will then purchase products/service on the open market and charge back the difference to the defaulting vendor.

When required must be delivered prior to the bid opening and free of charge. Samples will be returned at bidders expense and bidder is required to arrange for pick up.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

The award will be based on he very lowest discount pricing available.