Maintenance Tools Government Bids & RFPs

Responses to this IFB must be received August 11, 2026, 10:30 am.

HHS system agency will make contract payments in accordance with chapter **** of the Texas Government Code, commonly known as the Texas Prompt Payment Act.

HHSC shall not be obligated to select the bidder with the lowest price but shall make an award to the bidder who provides the best value to the state of Texas.

To be considered for award, bidders must submit a comprehensive response which includes all required information and documentation as outlined in this IFB to ensure the bidder meets all requirements, possesses the required experience and qualifications, and has the capacity to provide the goods and/or services described in this IFB.

Failure to comply with sole point of contact requirements may result in disqualification of the response. Inclusion of assumptions could result in disqualification of a response. Late responses will be disqualified.

The estimated value for the FY27 blanket order is 50,****.

Bids are due by 2:00 PM CST on August 13, 2026. ifb closing date and time: august 13, 2026 @2: 00 pm cst

Payment will be rendered on a net 30-day basis after receipt of an invoice, unless alternative terms are authorized in writing. the city will render payment to the successful bidders by check on a net 30day basis after receipt of an invoice

The contractor must warranty all new work and repairs for one year. the contractor must warranty all new work and repairs for one 1 year.

Awards shall be made to the lowest responsive and responsible bidders, considering factors such as price, conformity to specifications, financial ability, previous performance, and experience. awards shall be made to the lowest responsive and responsible bidders.

Bidder must have three years of experience in commercial irrigation and possess all tools of the trade. They must also have at least two qualified service technicians on staff with at least two years of individual experience. bidder must have three years of experience in commercial irrigation and possess all tools of the trade. bidder must have at least two 2 qualified service technicians on staff with at least two 2 years, individually, or more experience on commercial irrigation equipment.

Failure to comply with the times specified in the notice to proceed may result in the contractor being prohibited from bidding on additional work for the city until back on schedule. failure to comply with the times specified in the notice to proceed ntp may result in the contractor being prohibited from bidding on additional work for the city of huntsville until such time as contractor is back on schedule.

A prebid conference is not required. prebid conference date and time: not required

Questions must be submitted in writing by August 10, 2026. deadline for questions: all questions must be submitted in writing to ***@***. *. *

Bids may be rejected for reasons including failure to use provided bid forms, lack of signature, unauthorized alteration of bid forms, or evidence of collusion. bidders may be disqualified, and rejection of bids may be recommended for any of but not limited to the following causes: a. failure to use the bid forms furnished by the city.

Responses are due by Monday, August 17, 2026, at 02:00 PM AST.

Bidders must be qualified licensed contractors. Required attachments include business license, SAM debarment certification, certificate of good standing, articles of incorporation/organization, certificate of trade name, general liability insurance, auto liability insurance, government insurance certificate, and corporate resolution.

A mandatory site visit will take place on Tuesday, July 28, 2026, at 9:00 AM AST. Potential bidders should meet at VIPA's administrative building, Lindbergh Bay. RSVP by Friday, July 24, 2026, at 12:00 PM AST to Khadila D. Joseph.

Questions deadline is July 31, 2026, at 10:00 AM AST.

The authority reserves the right to reject responses for failure to follow specifications, altering terms, or unreasonable terms/costs. Failure to provide a proposal bond or certified cashier's check will result in rejection.

The response deadline is July 29, 2026, at 02:00 PM AST.

Mobilization payment can be invoiced at the submission of the workplan and submittals.

Bids are sought from a qualified licensed contractor.

A mandatory prebid site walk-thru is scheduled for July 14, 2026, at 11:30 AM AST. A mandatory prebid meeting will take place on Tuesday, July 14, 2026 at 11:30am AST.

Any bid received later than the specified time shall be disqualified. Any attempt by vendors during the proposal process to contact authority personnel may result in disqualification.

RFP responses are due by August 28, 2026, 4:30 PM ET.

Percentage discounts may be offered for prompt payments of invoices, provided such discounts are in effect for 30 days or more.

Consideration shall be given to the bidders project approach and methodology, qualifications and experience, ability to provide the services within the defined timeline, cost, and/or success in completing similar projects.

Bidders must be well-qualified firms, preferably established Pega partners, with expertise and capacity to fulfill future requests for enhancement work.

Questions must be submitted in writing no later than August 14, 2026, 4:30 PM ET.

Actual or attempted contact with any individual other than the State contact concerning this RFP is strictly prohibited and may result in disqualification.