Kent City Bids, OH

The proposals are due on Friday, May 1, 2026, no later than 4:30 PM Eastern. The commencement of new contracts is scheduled for Wednesday, July 1, 2026.

The bid notice states that Payment terms and cash discounts will be considered as determining factors in the contract award. Kent State University prefers to make payments via ACH transfer or credit card and will endeavor to use any cash terms offered.

The bid notice mentions that Vendor guarantees all products and installation against any defect in and a comprehensive list of all authorized service centers must be provided by supplier.

The bid notice states that Selection and award of contract will be made to the vendors whose proposal, in the sole opinion of Kent State University, represents the best overall value to the university.

The bid notice indicates that The contract partnership shall be awarded to company that will best serve the interest of Kent State University, and, in determining the responsible proposer, the university shall consider the responses to the following requested information. Specific criteria include vendor qualifications, references, past experience, personnel, equipment, software compatibility, and production schedule.

The bid notice states that any breach of this contract shall be just cause for the university to terminate the contract immediately without such prior notice to you. the in case of any termination resulting from breach of contract, the procurement department may, at its discretion, prohibit proposer from submitting a proposal on any project at the university for a period of up to three 3 years. Additionally, The liquidated damages shall be one percent 1 of the total printed publication price per day after agreed on completion date, not to exceed a total of ten percent 10 of the total printing project.

The bid notice does not mention a mandatory site visit. It states, In order to ascertain that the printer has sufficient printing facilities and delivery capabilities, compatible software capabilities, and a required accounting program, Kent State University reserves the right to complete an onsite inspection of companies prior to the contract partnership award. This suggests an inspection is possible but not a mandatory preliminary visit for all bidders.

The bid notice states, Bidders are required to provide samples of their printing. Requested samples necessary for evaluation must be provided without cost or obligation to Kent State University, and shall become the property of the university.

The bid notice mentions a Voluntary question and answer period with a deadline to submit questions by Wednesday, April 15, 2026, and university responses posted by Monday, April 20, 2026. It does not explicitly state a deadline for formal challenges or disputes.

The bid notice states that sealed proposals are due by Tuesday, April 14, 2026, 4:30 PM Eastern Time, and proposals timestamped after that date and time will be rejected.

The bid notice states that Kent State University will endeavor to use any cash terms offered, and these could be considered in determining the final net price depending on the discount period. The period of computations will commence on the date of delivery or receipt of a correctly completed invoice, whichever is later.

The bid notice states that the proposer shall guarantee all products and installation against any proposed, and a comprehensive list of all authorized service centers must be provided by supplier.

The bid notice states that selection and award of contract will be made to the single supplier or multiple suppliers if deemed appropriate whose proposal, in the sole opinion of Kent State University, represents the best overall value to the university.

The bid notice states that proposals will be evaluated based on vendor qualifications, financial resources and relevant experience, vendor service plan, standardization plan, customer service, financial proposal and other value-added incentives, and overall pricing by category.

The bid notice states that termination resulting from breach of contract will be cause, at the sole discretion of the procurement department, to suspend the proposer from submitting a proposal on any project at the university for a period up to three 3 years.

The bid notice states that a pre-bid meeting is scheduled for Wednesday, April 8, 2026, at 10:00 AM at the following location: Kent State University University Facilities Management, **** Summit Street, Kent, OH ****.

The bid notice states that requested samples necessary for evaluation must be provided without cost or obligation to Kent State University, and shall become the property of the university.

The bid notice states that no questions will be accepted after 4:00 PM on April 9, 2026.

Proposals are due on Friday, April 24, 2026, no later than 4:30 PM Eastern. The system must be completely installed by July 2026.

The bid notice states that Payment terms and cash discounts will be considered as determining factors in the contract award. Kent State University prefers to receive invoices via electronic means and aims to make payments via ACH transfer or credit card.

The bid notice requires that the vendor guarantees all products and installation against any defect in workmanship and/or materials. Full manufacturers warranty for labor and materials for all equipment proposed, and a comprehensive list of all authorized service centers must be provided by supplier.

The bid notice states that Selection and award of contract will be made to the vendors whose proposal, in the sole opinion of Kent State University, represents the best overall value to the university. Factors which determine the award are more fully detailed in the specifications, and will include, but will not be limited to, the following: the proposers responsiveness to all specifications in the rfp, quality of the proposers products andor services, ability to fulfill the contract, and general responsibility as evidence of past performance.

The bid notice requires that The respondent shall present evidence that the firm or its officers have been engaged in providing services as listed in the rfp. References must be included stating the name, position, and telephone number of a contact person. The vendors ability to support ongoing operations from a position of short and longterm system development, will weigh significantly in the evaluation process.

The bid notice mentions that in the case of any termination resulting from breach of contract, the procurement department may, at its discretion, prohibit proposer from submitting a proposal on any project at the university for a period of up to three 3 years. It also states that Any breach of the terms of this contract, including, but in no way limited to the time period of performance, will be just cause to terminate the contract without prior notice to the vendor. Termination resulting from breach will be cause, at the sole discretion of the university, to suspend the proposer from proposing on any project at the university for a period of up to three 3 years.

The bid notice states that Requested samples necessary for evaluation must be provided without cost or obligation to Kent State University, and shall become the property of the university.

The bid notice mentions a Voluntary question and answer period with questions due by Wednesday, April 8, 2026, and university responses posted by Wednesday, April 18, 2026. There is no explicit mention of a deadline for challenging the bid itself.

The bid proposals are due by Friday, April 24, 2026, no later than 4:30 PM Eastern.

Kent State University will endeavor to use any cash terms offered, and these could be considered in determining the final net price depending on the discount period. The period of computations will commence on the date of delivery or receipt of a correctly completed invoice, whichever is later.

Vendor guarantees all products and installation against any defect in and a comprehensive list of all authorized service centers must be provided by supplier.

Selection and award of contract will be made to the vendors whose proposal, in the sole opinion of Kent State University, represents the best overall value to the university.

The respondent shall present evidence that the firm or its officers have been engaged in providing services as listed in the rfp. References must be included stating the name, position, and telephone number of a contact person.

In the case of any termination resulting from breach of contract, the procurement department may, at its discretion, prohibit proposer from submitting a proposal on any project at the university for a period of up to three 3 years.

Requested samples necessary for evaluation must be provided without cost or obligation to Kent State University, and shall become the property of the university.

Questions pertaining to any specifications contained herein should be directed to: Lawrence W. McWilliams III, C. P. M. , Director Kent State University, Procurement Department by Wednesday, April 8, 2026, 1:00 PM Eastern.