Workplace Government Bids & RFPs

The bid closing date is June 11, 2026, at 2:00 PM MT. The district will only accept and consider electronically submitted bids received by this deadline through the www. ***. *. * electronic solicitation portal.

Invoices will generally be paid within thirty (30) days following the district representative's approval. Invoices received from the vendor pursuant to this agreement will be reviewed and approved by the district's representative, indicating that services have been rendered in conformity with the agreement, and then will be sent to the finance department for payment. Invoices for services provided shall be submitted directly to the district's accounts payable department within thirty (30) days of completion of services.

It is the district's intention to award the vendor which offers the lowest overall pricing for shredding services for one to four 65-gallon bins at the three district locations. Award shall be made to the most responsive and responsible vendors meeting the specifications and deemed to be in the best interest of the district.

Consideration will be given to the firm that shows the most well-rounded, relevant experience, applicable list of references, and completeness in your response. The district's selection committee will be looking for a history of commitment to owner and project interests, willingness to be a team player, keeping a project within budget and an ability to coordinate multiple points of view into a successful project.

Questions regarding this IFB must be in writing and may only be directed to the district via BidNet any time after the issuance of this IFB through and including 2:00 p. m. MT on June 2, 2026.

Communication with a district employee other than the procurement agent named below until an award has been announced may disqualify your bid from consideration. Any proposal deemed to be collusive, or a sham proposal will be rejected and reported to authorities as such. Modifications to this document, attachments or addenda will be considered invalid will not accepted in any format by the district, and may be cause for disqualification.

The bid notice states that delivery and installation must be completed within 60 days of contract award.

The bid notice mentions electronic submission of payment requests and receiving reports through the Wide Area Workflow (WAWF) system, with specific instructions for document types and routing data.

The contractor shall provide warranty documentation and support for all delivered products.

The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers: price and delivery/installation time period.

This acquisition is a set-aside for small business concerns.

A site visit was held on Wednesday, May 13, 2026, at **** access requests were due on Monday, May 11, 2026, at ****.

All questions related to this solicitation are due on Monday, May 18, 2026, at ****.

The bid opening time is 2:00 PM on June 2nd, 2026. The successful bidder will be required to commence work before a date to be specified in a written notice to proceed and to fully complete the work as directed by the City Engineer.

The performance surety is to remain in place for a period of one year after project completion.

The city reserves the right to evaluate proposals and accept any proposal or any part of any proposal that is judged, in our opinion, to be of the best quality, value, and service to the City of Gallatin.

All bidders must be licensed contractors and eligible to bid contracts in the state of Tennessee.

In case of default of the contractor, the city may procure the articles of services from other services and hold the contractor responsible for any excess cost occasioned thereby.

All bidders must satisfy themselves by personal examination of the locations of the proposed work.

No withdrawal or modification will be permitted for 60 days after the hour and date designated for opening the bids.

Proposals which are incomplete, unbalanced, conditional, or obscure or which contain additions not called for, erasures, alterations or irregularities of any kind or which do not comply with the invitation to bid and information for bidders may be rejected at the option of the city.