Workplace Government Bids & RFPs

The bid opens on Wednesday, May 6, 2026, at 4:00 PM. The notice does not specify a separate delivery deadline for the proposals, but they must be submitted by the bid opening date. The bid notice states closing datetime: 5/6/2026 4:00 PM.

The bid notice outlines evaluation criteria including relevant demonstrated experience and success with similar retail, food, beverage, and entertainment recruitment projects (20%), team expertise and qualifications (15%), creativity and originality of approach (15%), depth of understanding of project (20%), cost competitiveness of services relative to proposed fees (15%), and quality and relevance of references and past projects (10%). The bid notice states This scoring rubric will be used to evaluate proposals submitted in response to the RFP. Each criterion is assigned a weight, and proposals will be scored on a scale of 1-5 based on how well they meet expectations.

To be considered for selection, responding firms must submit a complete proposal that includes firm qualifications and relevant experience, project team details, approach to collaboration, methodology and work plan, a community impact statement, references and past project examples, current workload and capacity, and an anticipated timeline and milestones. The bid notice states To be considered for selection, responding firms must submit a complete proposal that includes the following components: 1. Firm qualifications and relevant experience.

The bid notice mentions that in case of default by the vendor, the city may procure the commodity or services from other sources and hold the vendor responsible for any excess costs occasioned thereby. It also details conditions under which the city may declare the forfeiture of the contract and the contractor's rights, including the contractor's liability for excess costs if the city completes the work. The bid notice states In case of default by the vendor, the city may procure the commodity or services from other sources and hold the vendor responsible for any excess costs occasioned thereby.

The bid notice mentions prebid wednesday april 8, 2026 at 11:00am which implies a site visit or pre-bid conference. The bid notice states prebid wednesday april 8, 2026 at 11:00am.

The last day for questions is Wednesday, April 22, 2026, at 5:00 PM. The bid notice states last day for questions wednesday april 22, 2026 at 5:00pm.

The deadline for bids is March 3, 2026, at 5:00 PM. The job must be completed within 20 working days once a Notice to Proceed is issued.

Payments will be made in two installments: one payment at a minimum of 50% upon inspection report, and the final payment at 100% upon statement of completion and acceptance of work.

The contractor shall warranty his work against faulty materials or workmanship for a period of one year, beginning on the date of final acceptance inspection.

A purchase order will be issued to the responsible contractor who provides the lowest, most responsive bid in accordance with the HACN procurement policy. Factors considered include number of current projects, previous projects completed on time, quality of work, and outstanding warranty issues.

To be considered a responsive and responsible bidder, the mandatory bid response sheet and the work write-up must be fully completed. Proof of TERO certification must accompany submittals for preference. The successful bidder must comply with tribal rules and regulations and TERO. Bidders must also certify they are not debarred, suspended, or ineligible for contract awards.

If the job is not completed within 20 working days, **** will be charged for liquidated damages for each working day of extension over the contract end date.

Bidders can visit the job site and acquaint themselves with the exact nature of work to be performed. To schedule a site visit, contact Buster Gifford at 918 ****.

The bid submission deadline is April 10, 2026, at 2:00 PM EST. The work is to be completed by June 30, 2026.

The City will pay invoices within 30 days of receipt. Any invoice not paid within 30 days will accrue 1% interest per month.

All materials and equipment shall be fully guaranteed against defects in material and workmanship for a period of 10 years following the date of delivery.

The City will make the award on a total sum basis to the lowest responsive and responsible bidder.

The vendor must have the capability and capacity in all respects to fully satisfy all of the contractual requirements.

If the contractor does not cure a default within 30 days after receiving notice, the City may terminate the contract, exercise all remedies available at law, and collect liquidated damages if available under special contract terms.

An optional pre-bid conference will be held at 12:00 PM on March 27, 2026, at the Dixon Park Maintenance Facility. Your signature on this solicitation constitutes certification that you have inspected the job site.

If any prospective bidder has questions about the specifications or other solicitation documents, then it is the bidder's responsibility to contact the procurement officer in writing, no later than April 3, 2026, 2:00 PM EST.

The bid notice states that bids must be received by 2:00 PM local time on April 21, 2026. Late bids will neither be considered nor returned.

The bid notice advises that a minimum of thirty (30) days is required to process invoices for payment when the invoicing instructions herein are followed. Knox County utilizes purchase orders or the Knox County credit card (Visa) for payment.

Contractor warrants to Knox County that all items delivered and all services rendered shall conform to the specifications, drawings, bid and/or other descriptions furnished and/or incorporated by reference, and will be fit for the particular purpose purchased, of merchantable quality, good workmanship, and free from defects. Contractor extends to Knox County all warranties allowed under the U. C. C. Contractor shall provide copies of warranties to the county. Return of merchandise not meeting warranties shall be at contractor's expense.

The bid notice states that award will be made to the most responsive, responsible bidders meeting specifications, who presents the product or service that is in the best interest of Knox County. Knox County intends to make a best value award, which means more than low bid, including initial cost, service quality, and other factors detailed herein.

Bidders must be registered with the Knox County Procurement Division prior to submitting their bid. Contractors' equipment operators shall be certified in the proper operation of the equipment they will use under this term contract. Certifications of technicians must be included in the bid package. Bidders will be required to list all the equipment, assets, and personnel they utilize in providing waste tire hauling services.

Knox County reserves the right, in case of vendor default, to procure the articles or services from other sources and hold the defaulting vendor responsible for any excess costs occasioned thereby. Should vendor default be due to a failure to perform or because of a request for a price increase, Knox County reserves the right to remove the vendor from the county's bidders list for twenty-four (24) months.

Any protest or question regarding the specifications or bid procedures must be received in the Procurement Division no later than 4:30 p. m. local time on April 8, 2026.