Marketing Calendar Government Bids & RFPs

The delivery timeline for calendars is specified as printer delivers calendars the week before christmas.

Contractor shall submit invoices no more frequently than monthly for satisfactory and accurately performed services, and invoices shall be submitted no later than 90 days after the services have been delivered/performed.

Proposals will be scored on a 200-point scale based on several criteria, including proposer qualifications, approach, staffing, and cost control.

Proposers must have 5 years experience managing a printing services similar in size and scope to the printing services requested in this rfp.

MDHA must visit the vendor to review calendar pages in person before printing begins, and must visit the vendor to review pages in person before printing begins for newsletters.

Questions and clarifications due to the contract in section 3. 2 no later August 17, 2026 than 2:00 p. m.

Proposals may be rejected if the proposer fails to substantially comply with all prescribed rfp procedures and requirements.

The evaluation committee shall score the proposals based on the matrix in this section, with a total possible value of 200 points.

The vendor shall deliver all remaining calendars to village hall upon completion of the mailing.

Postage costs will be paid directly by the village and should not be included in the proposal pricing.

Vendors shall have the experience, personnel, resources, and insurance necessary to successfully complete the project within the required timeline.

A sample of the current village calendar is available for review on the village website at https:cms7files. revize. combeverlyhillsmi2025misc. 20informationcommunitybe verly20hills20202620calendar. pdf

Questions regarding this bid are due thursday, august 20, 2026 by 12: 00 p. m.

Evaluation criteria points relevant experience and qualifications 30 technical approach and methodology 25 staffing and response capability 20 references and past performance 10 cost proposal 15 total 100

Firms must provide at least three examples of current municipal website projects completed for local government clients.

All questions must be received by September 1st.

Payment will be structured on a milestone-based or monthly invoicing schedule to be negotiated with the selected proposer, subject to satisfactory delivery of contracted work. net 30 standard.

Proposals will be scored against the following weighted criteria: demonstrated relevant experience and quality of work samples 25, strength of approach, methodology, and creative thinking 25, team qualifications and capacity to deliver 15, budget value and cost-effectiveness 15, measurement, reporting, and accountability approach 10, Colorado-based preference 5, familiarity with Colorado destinations, mountain resort 5, communities, and CTO programs total 100.

Proposers must have no fewer than three 3 years of demonstrated experience delivering services relevant to the elements proposed.

The total year 1 marketing budget is up to 117, 000 across agency, with a total year 1 marketing budget of 135,000.

Bids will be accepted until 2:00 pm, Tuesday, August 25, 2026.

Payment shall be based on the actual quantities and options authorized by the city.

The city will award to the lowest, responsive, responsible vendor that meets the functional requirements and needs expressed by the specifications.