Park Maintenance Government Bids & RFPs

Bids must be received by December 2, 2026, at 11:30 a. m. prevailing time. to be received december 2, 2026, at 11: 30 a. m.

Invoicing shall be billed in nine equal monthly invoices consecutively, beginning March 1, through November of each contract year. invoicing shall be billed in nine 9 equal monthly invoices consecutively, beginning march 1, through november of each contract year.

The contract shall be awarded to the lowest responsible bidder. contract shall be awarded to the lowest responsible bidder as declared by the county of mercer.

Bidders must be authorized by the manufacturer to provide equipment, lease agreement, and maintenance. bidders shall be authorized by the manufacturer to provide the equipment, lease agreement and maintenance and repairs on all carts as specified.

Challenges to bid specifications must be filed in writing no less than three business days prior to bid opening. any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids.

Failure to submit required documents is mandatory cause for rejection. failure to submit any of these items is mandatory cause for rejection of bid

The absolute end date for full implementation, migration, and launch of the software is March 1, 2027. the absolute end date for full implementation, migration, and launch of the software is march 1, 2027.

Payment is typically 60 days for contracts, with options for electronic funds transfer via ACH or check. the payment time in standard county contracts is typically 30 days for public improvement projects and 60 days for all other contracts.

The award is based on best value, with criteria including architecture, security, functional alignment, implementation schedule, training, and cost. this request for a competitive offer rco is a formal bid with a best value basis of award

Offerors must demonstrate at least 3 years of experience providing similar tee time management systems for public sector or municipal golf facilities. offeror must demonstrate at least 3 years of experience providing similar tee time management systems for publicsector or municipal golf facilities.

No pre-bid conference and site visit will be held in connection with this RCO. no prebid conference and site visit will be held in connection with this rco.

All questions must be submitted by Wednesday, November 25, 2026 at 3:00 p. m. all questions must be submitted by wednesday, november 25, 2026 at3: 00 p. m. , prevailing time.

Bids may be deemed nonresponsive if specifications or bid forms are altered, or if bids are illegible, conditional, or unsigned. if rco specifications or the bid form are altered in any manner to suit your pricing, packaging, manufacturingrequirements etc. , your bid shall be deemed nonresponsive and will not be considered.

Quotes must be received no later than 5:00pm on 11/20/2026. quotes are required to be received in the contracting office no later than 5:00pm on ****.

Payment terms are net 30. payment terms of net 30. Invoices billed monthly in arrears via IPP.

The award will be based on low priced, technically acceptable. the government intends to award a low priced, technically acceptable, single award firmfixedprice purchase order.

Offerors must be registered in SAM. the offeror must be currently registered in the system for award management sam to be eligible for an award.

A site visit is highly recommended but not required. a site visit is highly recommended but not required. Contact David Beachler or Ben Read to schedule.

Questions should be received no later than 4 calendar days after issuance. questions should be received no later than 4 calendar days after the issuance date of this solicitation.

Quotes from contractors not active in SAM will not be considered. quotes received from contractors who are not active in sam will not be considered.

Quotes must be received by 2:00 PM EST on Monday, November 16, 2026. submission of your response shall be received not later than 2: 00 pm est on monday, november 16, 2026

Payment will be made in accordance with the Prompt Payment Act. the government will make payment in accordance with the prompt payment act 31 **** and prompt payment regulations at 5 cfr part ****

The contractor warrants that items delivered are merchantable and fit for use. the contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract

The government will evaluate quotations using a comparative evaluation process to determine best benefit. the government will evaluate quotations using the comparative evaluation process outlined in, where quotations will be compared to one another to determine which provides the best benefit to the government

Offerors must demonstrate immediate performance capability, including 24/7 coverage and 1-hour response. quoters shall submit a written statement demonstrating their ability to commence performance immediately upon contract award without a mobilization or transition period

Contractor is liable for default unless nonperformance is caused by an excusable delay. the contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the contractor

Failure to demonstrate ability to meet immediate performance requirements may result in technical unacceptability. failure to demonstrate the ability to meet these requirements may result in the quotation being determined technically unacceptable