City of Arvada seeks a single qualified vendor for a complete turn-key AV solution for council chambers, including hardware, software, installation, and ongoing maintenance. Mandatory preproposal meeting on November 4, 2026. Proposals due December 3, 2026 via BidNet Direct. Questions due November 17, 2026. Contract includes 2-year warranty, biannual preventive maintenance, option to renew for 4 additional one-year periods. Best value award based on written proposal and possible oral presentations. Prices fixed and firm. Vendor must have at least 2 years of relevant experience.
Proposals must be submitted by December 03, 2026, no later than 2:00 pm MT. The document states: proposals due by: december 03, 2026, no later than 2: 00 pm mt.
The city standard is net thirty (30) days after receipt of accurate invoice and acceptance of product or service. The document states: the city standard is net thirty 30 days after the date thatthe city receives an accurate invoice and has accepted the product or service.
The contractor shall warrant the installed AV system for a minimum of two (2) years following final acceptance. The document states: warranty. . . for a minimum period of two 2 year following final acceptance.
The city is a best value agency and will award to the vendor receiving the highest score from the evaluation committee. The document states: the city of arvada is a best value agency and award a contract to the vendors who receives the highest score.
Vendors must have an established satisfactory record of performance for at least two (2) years. The document states: vendors must be able to produce evidence that they have an established satisfactory record of performance for at least two 2 years.
A mandatory preproposal meeting is scheduled. The document states: preproposal meeting: november 04, 2026, mandatory, inperson 10: 00 am mt arvada city hall, council chambers.
Questions must be submitted through BidNet Direct by November 17, 2026. The document states: question deadline: november 17, 2026, no later than 2: 00 pm mt questions must be submitted through bidnetdirect. com.
Contact with the requesting department may result in vendor disqualification. The document states: contact with the requesting department may result in vendor disqualification.