System Implementation Government Bids & RFPs

Payment is made only after formal written acceptance of milestones. The solicitation states: the state will only make payment for a deliverablebased milestone occurring prior to complete implementation of the fyf portal after the state has formally accepted the applicable milestone in writing.

The award is based on best value. The solicitation states: the state will award a contract to the offeror whose final revised proposal represents the best value for the government.

Fee reductions apply for performance failures. The solicitation states: for each critical implementation slr or quality gate failure within a measurement period, the state may apply a fee reduction against the applicable implementation fees as follows: first critical failure, 5 second critical failure, an additional 5 for a total of 10 third critical failure, an additional 5 for a total of 15 and each additional critical failure, an additional 5, up to a maximum of 40 of the applicable implementation fees.

Delivery must be made within thirty calendar days after receipt of a purchase order by the contractor, as stated: delivery shall be made within thirty calendar days after receipt of a purchase order by the contractor.

Bidders must submit a certificate of experience for the past three years and list equipment owned or leased, as stated: bidder shall submit with the proposal a certificate of experience for the past three 3 years.

Bids may be disqualified for noncompliance with requirements, as stated: bids which fail to comply with this requirement will be disqualified.

All final deliverables must be completed and submitted to the city no later than September 30, 2027. all final deliverables must be fully completed and submitted to the city no later than september 30, 2027

Standard payment terms are net 30 days. standard terms for payment shall be net 30 days unless otherwise noted on the face of the po

One year warranty from final acceptance or manufacturer's standard warranty, whichever is longer. for a period of one year from the date of final acceptance by the cog of the goods and/or services provided pursuant to the po

Vendors must provide functional compliance matrix, technical proposal (max 10 pages), and 3 municipal references. a list of three (3) municipal clients operating roadway networks exceeding 200 centerline miles currently utilizing the proposed software platform

Questions must be submitted by 4:00 PM CDT on Tuesday, October 6, 2026. questions must be submitted by 4:00 pm cdt on tuesday, october 6, 2026

Failure to attach any required mandatory submittal shall render the quote nonresponsive and result in immediate rejection. failure to attach any required item shall render the quote nonresponsive and result in immediate rejection

The deadline for submission is 4:00 pm PST, Monday, November 30, 2026. Proposals must be received by that time; no proposals will be accepted after that time.

Contractor warrants that all services, deliverables, and/or work product under this contract shall be completed in a workmanlike manner consistent with standards in the trade, profession, or industry and shall conform to or exceed the specifications set forth in the incorporated attachments.

The city will base its choice on considerations including, but not limited to, overall clarity and quality of the submission, vendor viability, strength, and experience, vendor ability to meet functional and technical requirements including the work associated with implementation, technical services and support, and initial, ongoing, and known and potential additional costs.

Vendors must possess a solid customer base utilizing the vendor's software, demonstrate successful experience implementing the proposed software, and meet all functional and technical requirements stated within this RFP using commercial off-the-shelf software.

All additional questions related to this RFP shall be in writing and are due by 4:00 pm PST on Monday, October 12, 2026.

Faxes and late responses will not be accepted. The city reserves the right to reject the proposal of any or all proponents if the proposal is nonresponsive, non-conforming, conditional, or because the proponent fails to meet any other pertinent standard or criterion established by the city.