Road Salt Government Bids & RFPs

Bids must be received by 2:00 PM on Tuesday, November 17, 2026. The notice states: sealed bids will be accepted until 2:00 pm, tuesday, november 17, 2026.

The city will award to the lowest responsive, responsible vendor. The document states: the city will award to the lowest, responsive, responsible vendor that meets the functional requirements and needs expressed by the specifications.

Bidders must provide a certified analysis of their material. The document states: each bidder shall provide a certified analysis of their material.

Late bids will be rejected. The document states: any bid received after the scheduled opening time will not be accepted and will be returned unopened.

Deliveries accepted Monday through Friday, 7:00 AM to 2:00 PM. Products must be delivered within 60 days of purchase order receipt. the contractor must deliver all products within sixty 60 days of receipt of a district purchase order.

The district will pay within 90 days of invoice receipt and approval. the district will compensate the contractor within ninety 90 days of receipt, review and approval of the invoice.

Contractor warrants materials are new and of best quality, and work conforms to specifications. the contractor warrants all labor, equipment and material for a period of one year from the date of final payment.

Award to the lowest responsible responsive bidder. the district will award the contract to the lowest responsible responsive bidder furnishing the required security.

Bidders must submit references, W9, certifications, and other required forms. the bidder must provide at least four 4 references for the provisions of similar services, materials, or equipment.

If contractor fails to deliver, district may purchase elsewhere and charge excess costs. the district may purchase from other sources to take the place of the services not provided.

The district may request samples after bid opening. the district reserves the right to request a representative sample of any item bid.

Questions must be submitted in writing at least 4 business days before bid opening. the bidder must notify the purchasing agent or hisher designee in writing at least four 4 business days prior to the bid opening.

Bids lacking required information may be rejected as incomplete or nonresponsive. bids lacking required information may be rejected as being incomplete andor nonresponsive.

Vendor submissions must be received by the Caroline County Department of Public Works no later than 11:00 a. m. on November 13, 2026. vendor submissions must be received by the caroline county department of public works. . . no later than 11: 00 a. m. on november 13, 2026.

Compensation includes a preseason retainer fee, a preset hourly rate for each piece of equipment while performing operations, and a postseason retainer fee. compensation to the contractor will consist of a preseason retainer fee paid at the start of the winter season, a preset hourly rate paid for each piece of equipment while it is performing operations for the county, and a postseason retainer fee.

Contractors must provide operators with valid drivers licenses and DOT medical certificates. the contractor shall provide operators that possess a valid drivers license for the equipment they will be operating, valid dot medical certificate if applicable.

Failure to report inoperable equipment may result in deductions from postseason retainer. if the contractors equipment is found to be inoperable during a winter event and has not been reported as such to the county, the contractor may receive a notice of unsatisfactory performance and may have 50 deducted from its postseason retainer.

The county may terminate the contract for unsatisfactory performance, including failure to respond to a callout, unsafe operation, or failure to maintain required insurance. the county may terminate immediately for failure to respond to a callout, unsafe operation, failure to maintain required insurance or licensing.