Snow Cone Government Bids & RFPs

Standard stock items shall be delivered within five business days. Custom signs shall be delivered within ten business days. Emergency orders shall be delivered within twenty-four hours whenever practicable.

Invoices submitted to the city shall be payable sixty days from the time of receipt by the city. The time for payment shall not commence, and invoices shall not be processed for payment, until you provide reasonably sufficient support documentation.

Provide a minimum ten-year manufacturers warranty covering reflectivity, delamination, peeling, cracking, corrosion, fading, adhesive failure, ink failure, and manufacturing defects.

Award shall be made to the lowest responsive and responsible bidder based on the aggregate evaluated price and the bidders demonstrated responsibility, delivery capability, product quality, warranty, references, and compliance with the specifications.

Bidder shall have at least five years of experience manufacturing traffic control signs and provide three municipal references demonstrating comparable work.

Failure to deliver within the time quoted or failure to meet specifications may result in default in accordance with the general specifications.

Deadline for questions submissions: via email by July 20, 2026 at 4:00 pm est.

Failure to follow instructions could result in information considered private being posted to the citys open meetings portal and made available as a public record. Failure to meet specified deadlines, follow specific submission instructions, or enclose all required documents with all applicable signatures will result in disqualification.

Bids must be submitted online through BidNet no later than Tuesday, July 21, 2026, at 2:00 PM MT.

Contractor shall provide the City with a monthly invoice. The City's maximum payment obligation will not exceed the maximum contract amount. There are no reimbursable expenses allowed; all contractor expenses are included in Exhibit A.

The contractor shall provide a one-year warranty on all body labor, including onsite service or pickup/delivery if required. The contractor must also honor all manufacturers' warranties on installed parts.

The City will select the lowest responsive and responsible bidder, as determined to be the best value by the City in its sole discretion.

The City's determination of responsibility may include the bidder's financial resources, ability to comply with legal and regulatory requirements, ability to perform the work and complete the project on time, history of performance, reputation, and ability to obtain necessary equipment, data, and facilities.

Failure to follow instructions, making or filing more than one bid for the same work, making direct or indirect contact with city personnel involved in the IFB, city council, or media on the subject of the IFB (except as authorized), or failing to obtain advance approval for substitutions may result in disqualification.

The bid notice states he district must have delivery within 30 days after awarding of contract unless otherwise specified within specifications.

The bid notice states payment by the district will be made within 30 days after the date on which the district receives the goods under the contract or the date on which the performance of services under the contract was completed, or the date on which the district received the invoice for the goods or services, whichever is later.

The bid notice states bidder must submit warranty information and service agreement information together with the bid.

The bid notice states in determining to whom to award a contract, the district shall consider: 1. the purchase price 2. the reputation of the vendor and of the vendors goods or services 3. the quality of the vendors goods or services 4. the extent to which the goods or services meet the districts need 5. the vendors past relationship with the district 6. the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses 7. the total longterm cost to the district to acquire the vendors goods or services 8. for a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendors ultimate parent company or majority owner: a. has its principal place of business in this state or b. employs at least 500 persons in this state and 9. any other relevant factor specifically listed in these specifications.

The bid notice states he district may make such investigations as deemed necessary to determine the qualifications and or ability of the bidder to perform in accordance with the bid terms and conditions specified herein.

The bid notice states substitutions from the brands proposed will not be accepted unless approved in writing by the purchasing director. samples of possible substitution items may be requested at that time.

The bid notice states every request will be in writing, addressed to the purchasing director, and must be received at least five days prior to the date fixed for the opening of the bids.

The bid notice states he maximum aggregate purchase amount under this request is 49, ****

The bid notice states that deadline for submissions [is] feb 4th 2026, 3: 00 pm est