Meals Government Bids & RFPs

Vendors shall have an active registration in the System for Award Management (SAM) at www. ***. *. * shall have an active registration in the system for award management sam at https:sam. gov.

Government facilities are not available for the preparation of meals, implying no site visit is necessary for preparation. Government facilities are not available for the preparation of meals.

Vendors are responsible for ensuring that their SAM registration representations and certifications are accurate and current. Vendors are responsible for ensuring that the representations and certifications in their sam registration are accurate and current.

Proposals are to be submitted by August 5, 2026, at 2:15 p. m. The deadline for submitting proposals is August 5, 2026 @2:15 p. m.

The board has the sole discretion to determine the proposal's that is most advantageous to the county. The board has the sole discretion to determine the proposal s that is most advantageous to the county.

Applicant proposals must demonstrate ability and experience in providing the service. Applicant proposals must demonstrate ability and experience in providing the service.

A pre-proposal conference will be held July 21, 2026, at 9:45 a. m. at ACJFS: **** Donahoe Drive, Ashtabula, Ohio **** preproposal conference will be held july 21, 2026, at 9: 45 a. m. at acjfs: **** donahoe drive, ashtabula, ohio ****.

The Board reserves the right to waive all informalities and the right to reject any and all proposals. The board reserves the right to waive all informalities and the right to reject any and all proposals.

Deliveries are required on Wednesdays from October 07, 2026, to May 26, 2027, excluding November 25th, 2026, and December 30th, 2026. A 9 AM delivery time is required. on wednesdays from october 07, 2026 may 26, 2027. except for november 25th 2026, and december 30th **** delivery time is required.

This micro purchase will be awarded as a whole or by line item whichever is in the best interest of the city to the lowest responsive and responsible bidder. his micro purchase will be awarded as a whole or by line item whichever is in the best interest of the city to the lowest responsive and responsible bidder.

Sellers must quote all items to be eligible for award. All copies of valid licenses and certificates for city and state must be forwarded as part of the bid requirement. seller must quote all items in order to be eligible for award. . . . all copies of current valid licenses and certificates for city and state must be forwarded as part of bid requirement or you will not be considered for award.

Please attach a sample lunch menu for five days. please attach a sample lunch menu for five days.

Failure to submit copies of valid licenses and certifications from the city and state as indicated in the bid, or failure to attach a copy of a sample menu, or not being able to make the delivery by the required date, or not quoting all items, or not forwarding copies of current valid licenses and certificates for city and state will result in disqualification. all copies of valid licenses must be forwarded with bid. . . . all copies of current valid licenses and certificates for city and state must be forwarded as part of bid requirement or you will not be considered for award.

Bids must be received electronically by June 18, 2026, 3:00 PM. The final book delivery is expected by August 01.

Payment terms are Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are required. Bidder guarantees products will not infringe upon any valid patent or trademark.

Bids will be evaluated based on responsiveness to specifications, base bid section plus optional prices, and samples, data, and documents representing quality of work and capability.

The university reserves the right to verify contractors qualifications and to request references. Bidders must be capable of performing all required work in their plant.

If books are not received by August 01, the university may deduct $200 from the contract price for each day of delay, as liquidated damages, unless the delay is due to circumstances beyond the printer's control.

A mandatory two-day inspection visit to the plant is required for two persons during the yearbook press run, with allowances to view pages and/or cover in process and to meet with the designer to plan the cover for the following year.

Each bidder should submit three samples of 9 x 12 inch university or college yearbooks printed in their plant in 2019 or 2020.

Failure to meet mandatory bid requirements, submitting bids on other forms, not specifying brand and model number, or not submitting descriptive information may cause bid rejection.