This is a Request for Proposals (RFP) from the State of Tennessee, Department of General Services, Central Procurement Office, for comprehensive Facilities Management Services. The contract is expected to be for an initial five-year term with four additional one-year renewal options, totaling a potential ten-year term. Key services include operational facilities management, maintenance (remedial and preventative), facility inspections, emergency management, and project management. Key dates and requirements include: - Mandatory Pre-Response Conference: March 16, 2026 - Written Questions Deadline: March 20, 2026 (Round 1) and May 7, 2026 (Round 2) - Mandatory Site Visits: April 20 - April 30, 2026 - Response Deadline: May 27, 2026 Respondents must submit both a technical response and a cost proposal. The technical response must not include any pricing information. Proposals must be submitted digitally via USB flash drive or email. Mandatory requirements for respondents include attending the pre-response conference and site visits, providing a completed Statement of Certifications and Assurances, a current credit rating, and meeting specific experience criteria related to managing multi-site portfolios. The evaluation process will consider general qualifications and experience, technical qualifications, experience and approach, oral presentation, and cost proposal. The award will be made to the respondent offering the best overall value, not necessarily the lowest cost. Respondents are cautioned against unauthorized contact with state employees and must direct all communications to the designated solicitation coordinator. All submitted materials become the property of the State of Tennessee and will be open for public inspection after the notice of intent to award.
The deadline for submitting proposals is May 27, 2026, at 2:00 PM Central Time. The state will not accept late responses.
Payment terms and conditions will be in accordance with the contract resulting from this RFP, as detailed in RFP Attachment 6. 8, Pro Forma Contract, Section C.
The contract will be awarded to the respondent deemed responsive and responsible who offers the best combination of attributes based upon the evaluation criteria, which includes general qualifications, technical qualifications, oral presentation, and cost proposal.
Respondents must meet mandatory requirements, including attending the pre-response conference and site visits, providing a Statement of Certifications and Assurances, a current credit rating, and demonstrating specific experience in managing multi-site portfolios.
The contract document details standard terms and conditions, and special terms and conditions, which may include penalties for non-compliance.
Site visits are mandatory for all respondents and will be conducted between April 20 and April 30, 2026. Specific times and locations will be provided by the solicitation coordinator.
The RFP does not require the submission of samples.
The end of the protest period is July 24, 2026.
