Laundry Service Government Bids & RFPs

Responses to this IFB must be received July 17, 2026, 10:30 am.

HHS system agency will make contract payments in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act. Invoices must include the contract or purchase order number and describe work completed. Payment is made after satisfactory performance and receipt of services/products.

Award will be made to the bidder who provides the best value to the state, considering meeting or exceeding requirements, ability to meet performance delivery, and price.

The bidder shall have relevant experience of at least four (4) years. Bidders personnel must have at least three (3) years of relevant experience. Bidder must provide a minimum of three (3) verifiable references.

Failure to comply with sole point of contact requirements, submitting exceptions to the IFB, including assumptions in a response, or failing to monitor the ESBD for addenda may result in disqualification.

The historical spend for the same or similar services is $85,**** for the period 9/1/2025 through 8/31/2026.

The contract has one 5-year ordering period from May 15, 2027, to May 14, 2032. Task orders may include option periods with performance ending after the ordering period.

The contractor shall submit complete and accurate monthly invoices no later than the 5th working day of the following month, submitted in the Procurement Integrated Enterprise Environment (PIEE) Wide Area Workflow (WAWF) after performance is complete.

Executive managers must be certified by AHE or IEHA, or hold a German Handwerkskammer Meisterbrief. They need a minimum of five years of HEC experience in a medical facility of comparable size to LRMC. Onsite managers require a completed apprenticeship in the building cleaning trade or housekeeping, with a minimum of five years of housekeeping experience, including three years of specific hospital housekeeping experience.

If the contractor fails to provide services, the government may procure services from another source and reduce subsequent payments by the cost of temporary services. Adverse past performance will be documented, and available contracting remedies may be used, including contract termination.

A mandatory site visit is scheduled for July 21, 2026 (LRMC and ROBMC) and July 23, 2026 (Vilseck clinic). The RSVP deadline is July 10, 2026, with a limit of two representatives per company. Attendance is strictly limited to two representatives per company.

The government may direct the contractor to remove any contractor service provider (CSP) if their behavior is contrary to public interest, inconsistent with security, or demonstrates a risk to health, safety, security, wellbeing, or the mission. Unfavorable background investigation results will prevent installation access.

The performance period is 720 days after issuance of the notice to proceed.

Payment will be made monthly, in arrears, following satisfactory performance and upon receipt of a properly prepared invoice submitted through the Tungsten system.

Award will be made to the lowest responsible bidder whose bid conforms to this solicitation and is deemed the most advantageous to the government, considering only price and price-related factors.

Offerors must be registered in SAM. gov and veterans. cert. sba. gov. They must also submit a bid guarantee and evidence of SDVOSB status. The contractor must have an experience modification rate (EMR) of equal to or less than 1. 0 and no more than three serious, or one repeat, or one willful OSHA or EPA violations in the past 3 years.

A mandatory pre-bid site visit will be held on May 26, 2026, at 9:30 am CST. Participants should meet at Bldg. 18, Police 2nd Floor Conference Room.

Failure to submit all required documents, including bid bond, evidence of SDVOSB status, and completed responsibility sections, will result in a nonresponsive offer.

The magnitude of the construction project is between $5,000,000 and $10,000,000.

Pickup and delivery of linens/scrubs will occur Tuesdays and Thursdays between **** AM - **** AM, excluding federal holidays. If a holiday falls on a pickup/delivery day, it will be moved to the next business day.

Firms must be qualified, experienced, and interested vendors. Small business certifications (SBA certified 8(a), service-disabled veteran-owned, HUBZone) should be identified if applicable.