The County of Westchester is seeking bids for laundry services, including pick-up and delivery of linens and garments for the Department of Correction in Valhalla, NY. This service is on an as-needed emergency basis. Prices will be bid per pound. The contract will be for one year, with the option to extend for four additional one-year periods. The winning vendor must be responsible for any lost linens or garments. Pick-up and delivery will be daily, Monday through Friday, between 7:00 am and 1:00 pm. Laundry facilities must comply with all local, state, and federal requirements. Bidders must provide at least two references from similar projects. Price adjustments can be requested 30 days prior to the contract anniversary date, with a potential annual increase of up to 10% by mutual consent. The county reserves the right to terminate the agreement with 30 days written notice. Material Safety Data Sheets (MSDS) may be required for detergents, chemicals, and other materials used.
Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guarantee delivery in a specified number of days. The county reserves the right to reject bids with lengthy delivery schedules if items are required promptly.
The county's terms of payment are 2 10 net 30. Bidders may offer alternate terms, but these will not be used in award determination.
Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright.
Awards may be made by individual item, grouped items or lot. The county reserves the right to reject any or all bids or any portion thereof. The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing. If it is found that any of these criteria are not satisfactory, the county may reject bids. Delivery time may be a factor in determining the winning bidder.
The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.
Should the vendor fail to perform as required by the specifications, the county may cancel the order and terminate the order/contract. In such event, the county will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will then purchase product/service on the open market and charge back the difference to the defaulting vendor.
Samples, when required, must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder's expense and bidder is required to arrange for pick up.
Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening. Verbal protests may not be entertained.
Failure to complete this bid in its entirety may result in disqualification. Late bids will not be considered. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.
