This is an Invitation for Bid (IFB) for Graffiti Abatement services for the City of Tulsa, Planning and Neighborhoods Department, Code Enforcement Division. The contract will be for one year with potential for additional one-year terms. Bids are due on April 8, 2026, and will be opened on April 9, 2026. A mandatory pre-bid conference will be held virtually on April 2, 2026. Questions must be submitted via email to ***@***. *. * by April 3, 2026. Bids must be submitted sealed to the City Clerk's office. The city reserves the right to make multiple or partial awards. The awarded vendor must agree to the City's standard purchase agreement. The scope of services includes regular and emergency graffiti abatement, with a seven-day completion requirement for regular work orders. Bidders must provide digital photographs before and after abatement. Electronic communication and reporting are required. The bid evaluation will be based on the lowest secure bidder, considering price, specifications, bidder history, and experience. The City may reject any bid that does not meet specifications or is incomplete. The successful bidder will have 10 days from notification of acceptance to provide a completed IRS Form W-9. Insurance requirements include General Liability and Automobile Liability of $1,000,**** each occurrence. References are required if applicable. The contract term is one year, with potential for renewal. Payment terms are net 30 days after invoice receipt and acceptance of services. The City does not guarantee any specific quantity of purchases.
The bid submission date is April 8, 2026. Bids received after this date and time will not be accepted. For completed work orders, the seller will have seven 7 workdays completion requirement excluding holidays.
Invoices should be emailed to the City of Tulsa accounts payable at: ***@***. *. * will be made net 30 days after receipt of a properly submitted invoice or the City's acceptance of the supplies or services, whichever is later.
With respect to all supplies and services, the seller warrants that they will be of good materials and workmanship, free from defects, and will conform to the specifications provided by the City. The warranty period is one 1 year from the date the City accepts the supplies and/or services, or as specified in the specifications, whichever is later.
Generally speaking, the bid award will go to the lowest secure bidder: the supply or service that can best meet the City's needs at the lowest cost. In addition to price and specifications, the buyer and departmental staff may also evaluate bidder history and experience, delivery time, maintenance requirements, and performance data, among other factors.
Bidders must agree to the terms and conditions of the City's standard purchase agreement. Several parts of the bid affidavits, purchase agreement must be signed by an authorized agent. Bidders must also comply with all federal, state, county and city of Tulsa laws, ordinances, statutes, rules, and regulations. Insurance requirements must be met.
If seller is overdue on any work orders, additional work orders will be assigned to another seller and no additional work orders will be given to seller until all assigned work is caught up and current. Failure of the seller to comply with the insurance requirements may be deemed a breach of the contract.
Bidders not recommended for award may submit an appeal via email to the assigned buyer before the SSA meeting. SSA meetings are held Thursdays at 8:30am in the City of Tulsa Council Meeting Room.
