Shovel Government Bids & RFPs

The bid notice states that project completion is targeted for April 1, 2028.

The county intends to use the results of this process to award a contract for services.

The bid notice is seeking statement of qualifications from qualified firms.

The PWS outlines various deadlines for submittals and work completion, such as the contractor work plan due within 10 calendar days after contract award, and key personnel CVs within 5 days after contract award. For snow events, the contractor must respond within 2 hours of notification. Specific reporting deadlines are also detailed throughout the document.

The bid notice states that if a plant damaged by trimming dies or becomes unhealthy, the contractor shall replace it with a plant of the same size and type at no additional cost to the government, providing a one-year warranty on all replacements.

The bid notice specifies that the Project Manager must have a minimum of 2 years of documented service contract management experience in grounds and snow removal operations, and the Quality Control Manager must have a minimum of 2 years of relevant quality control experience in facilities/grounds management.

The bid notice does not explicitly detail penalties for non-compliance. However, it states that the contractor is responsible for all damages caused by their operations and that any practice determined to be obviously hazardous shall be immediately discontinued.

The period of performance for the base year is from August 1, 2026, to July 31, 2027. Services must be started on the beginning of the period of performance for the base year or applicable option year period. Snow plowing and shoveling will be completed by 7:00 am, seven days a week. The bid notice states, The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

The bid notice states that payments will be made at the end of each month for actual services rendered and in accordance with the Prompt Payment Act. Invoices received before the last day of the month will be rejected. The Prompt Payment Act time clock will not start until a proper invoice is received and accepted by the government.

The bid notice includes FAR ****, Warranty of Services, which states that all services performed under the contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The contracting officer shall give written notice of any defect or nonconformance within 7 days from the date of acceptance.

The bid notice states that award will be made to the offeror representing the best value to the government, based on technical approach, price, and past performance. Award will not necessarily be made to the lowest-priced offeror, and tradeoffs will not be conducted.

The bid notice states that this acquisition is a total small business set-aside. All responsible sources may submit a quotation which will be considered by the agency. Offerors must provide specific minimum information and documentation with their quotations to be considered responsive and have their offers evaluated, including the ability to meet schedule requirements and a detailed explanation of any unmet requirements.

The bid notice mentions that failure on the part of the contractor or its subcontractors to comply with the terms of the clause regarding antidiscrimination and DEI compliance may be grounds for the contracting officer to terminate the contract for default. Additionally, the Quality Assurance Surveillance Plan (QASP) indicates that penalties may be imposed in the event the contractor fails to perform required services.

The bid notice does not explicitly state whether a site visit is mandatory or optional. However, it provides contact information for the Contract COR, Steven Smith, at **** or ***@***. *. *, if a site visit is requested.

The bid notice outlines a two-tier protest procedure. Tier 1 involves concern resolution with the contracting officer, with a response expected within 10 business days. If unresolved, Tier 2 allows for an agency protest, which must be filed within the timeframes specified in FAR 33. 104. The notice also states that questions are due no later than May 22, 2026.